Skip to main content

How to Save $1 Million Right Now

In our challenging economic environment, state and local governments are likely to face increasing demand for services at the same time as tax receipts shrink from reduction in property values and transaction-generated revenue such as sales tax.

To succeed, government leaders must think outside the box, taking lessons from other governments and from the commercial sector. What does this mean in practical terms, and how can agencies continue to fulfill their missions in light of tight of shrinking budgets?


First, I think this is a time to reassess priorities and cut spending on projects that don't serve the core goals of your agency. Many state and local governments can find $1 million or more in information technology funding that can be saved. For instance:
  1. Use it or lose it. Computer hardware and software don't usually improve with age. If you bought something that has not been put in the hands of users in twelve months, you are not getting value from your technology upgrades. Buy hardware as late as possible to get the most bang for the buck. A deadline can really help IT professionals and vendors alike to focus.

  2. Skip a generation. While I'm loathe to recommend agencies to sit on the sidelines while technology marches on, you must be realistic about your upgrade schedule for hardware and software. If you're only now getting around to Office 2003 upgrades, you should skip that generation and head straight to Office 2007.

  3. You may already own it. Be sure to check on whether you already own software before you rush out and buy it. Take advantage of your volume licensing with vendors such as Microsoft and use what you already own. There are so many products covered under these agreements that you may overlook something and then purchase another product with the same features. Build a SharePoint portal to keep track of your volume licensing agreement.

  4. Stop waiting for the bus. When you have a failed project, you know it. Don't wait until you have spent the last budgeted penny when you are concerned a project is not leading to a delivery. A stop work order will get attention fast.
  5. Improve requirements. Nothing wastes money more quickly than projects running amok without strong requirements. Bad requirements doom projects to failure and invite vendors to overbid in order to compensate for weaknesses in the solicitation.
You can also explore new technologies and approaches, such as cloud computing and hosted services, to find additional ways to save. Reducing the number of projects you manage will not only save money but will keep focus on successful projects rather than throwing more money at failed initiatives.

Popular posts from this blog

Key Concepts for Microsoft Dynamics 365: Tenant, Instance, App and Solution

Updated 8/15/2022 To understand Microsoft Dynamics 365 (formerly Dynamics CRM) and Power Apps, you need to learn some new terms and concepts that may be a bit different from what you know from databases and solutions that are hosted on premises.  These concepts also apply to Power Apps.  The main difference is that with Power Apps you are not starting with a Microsoft app but more of a blank canvas for your custom apps.  This post introduces some key terms and how these concepts are important for planning your implementation. While Dynamics 365 is still available on premises, it is most commonly deployed on the Microsoft cloud.  This blog post discusses only cloud implementations. Microsoft has multiple clouds such as commercial and government community clouds in several countries. We start with a Microsoft tenant .  A tenant is the account you create in the Microsoft Online Services environment (such as Office 365) when you sign up for a subscription. A tenant contains uni

Understanding Dynamics 365 and Office 365 Admin Roles

Managing Dynamics 365 instances If you run Microsoft Dynamics 365 (formerly Dynamics CRM) in the Microsoft cloud, you need to understand how your Dynamics instances relate to Office 365 and choose which of your administrators receives which roles and permissions to manage Dynamics 365. In on premises deployments, your network administrator would create and delete user accounts.  The Dynamics 365 admin would then assign permissions to users in Dynamics 365. This post explains three administrator roles: Office 365 Global Administrator Dynamics 365 System Administrator Dynamics 365 Service Administrator You may think that the Dynamics 365 system administrator would have power to do all the actions needed to manage Dynamics 365, but this is not the case. What's different in Microsoft cloud deployments is that licenses and user accounts are managed in Office 365 by an Office 365 Global Administrator.  This role is analogous to a network administrator for an on premises

Switching from Microsoft Dynamics GP to Dynamics 365 Business Central

Updated 4/6/2022 Register for our webinar  "Great Plains to Microsoft Dynamics 365 Business Central for Nonprofits." Source: https://docs.microsoft.com/en-us/dynamics-gp/terms/lifecycle This year Microsoft announced a date for the end of mainstream support for Dynamics 365 GP 2018 accounting software.  This spurred some blogs and customers to think that they must switch from Dynamics GP to another product by January 10, 2023 when mainstream support ends. It turns out that this announcement does not cover the latest version which is named simply Dynamics 365 GP (without a year in the product name).  Dynamics 365 GP will continue to be developed and supported indefinitely. Without support, customers cannot continue to use accounting software because it must be maintained in order to comply with changing tax and regulatory requirements.  Microsoft ships these updates in the June and December releases, and adds hotfixes and other new features in an October update.  This stay of