Skip to main content

Don't Let SharePoint Grow Like Kudzu

SharePoint is a great product, but it is so easy to use and offers so many options for how you organize your sites and content that it can grow out of control.  In a large organization, the depth and quality of content varies widely from one department to another, and even site navigation can become confusing.

After a few years of using SharePoint, your intranet can become like the wild west, sprawling and lawless.

To get the most out of SharePoint, you need governance which matches the cultural style and policies of your organization.  Consider questions like these:
  1. Do you want a single consistent graphic design and theme throughout your sites?  Should departments "brand" themselves in a different way than the overall organization?
  2. Can users create sites without permission from administrators?
  3. How long should sites last?  How can users know when content is still current?  Are old sites deleted or archived?
  4. Does the site navigation reflect the popularity of sites and pages?  How does it evolve as new content is created?
  5. Do you want the site to look like SharePoint out of the box, or create a more custom website appearance?
  6. Should you have a collection of formal sites as well as a separate set of informal, ad hoc sites for collaboration?
InfoStrat helps clients not only with the technical side of SharePoint, but with planning, design and governance.  Be sure to write down the vision for the intranet, and keep updating your objectives over time.

Agile project approaches are well suited to SharePoint because they engage the project stakeholders.

Upgrading to a new version of SharePoint provides an opportunity to institute governance and clean up your sites. Learning about which new features you will need is a great way to increase overall knowledge of SharePoint and give your intranet a fresh start.

Popular posts from this blog

Key Concepts for Microsoft Dynamics 365: Tenant, Instance, App and Solution

To understand Microsoft Dynamics 365 (formerly Dynamics CRM), you need to learn some new terms and concepts that may be a bit different from what you know from databases and solutions that are hosted on premises. This post introduces some of the key terms and how these concepts are important for planning your implementation. While Dynamics 365 is available on premises, it is most commonly deployed on the Microsoft cloud.  This blog post discusses only cloud implementations. Microsoft has multiple clouds such as commercial and government community clouds. We start with a Microsoft tenant .  A tenant is the account you create in the Microsoft Online Services environment (such as Office 365) when you sign up for a subscription. A tenant contains uniquely identified domains, users, security groups, and subscriptions.  Your tenant has a domain name of .onmicrosoft.com such as acme.onmicrosoft.com.  User accounts belong to a tenant, and subscriptions are assigned to user accoun

Replacing Microsoft InfoPath with Power Apps

Source:  https://powerapps.microsoft.com/en-us/infopath/ Microsoft has offered a number of forms automation products over the years, and the most long running was InfoPath which was released as part of Office 2003.  InfoPath is a powerful and flexible product that stores user data in XML while offering form features such as rules, data validation, scripting, and integration with SharePoint.  The popularity of SharePoint resulted in many organizations standardizing on InfoPath for forms, especially internal forms which are hosted on an intranet such as employee reviews, leave and payment requests, and human resources forms. Microsoft has discontinued InfoPath, with mainstream support ending July 13th, 2021, and extended support ending July 14th, 2026. Microsoft has named Power Apps as the successor to InfoPath .  Power Apps has much in common with InfoPath.  Both products include integration with SharePoint.  Both are geared toward the citizen developer and do not require advan

Power Apps Portal: The Successor to Microsoft Dynamics Portal

In case you have been reviewing Microsoft's new pricing for its Dynamics products which was released this month and have been unable to find Dynamics Portal, it has been rebranded as Power Apps Portal and shifted to the Power Apps side of the Microsoft product family. Rebranding the portal product underscores the importance of app scenarios involving external users such as customers and suppliers.  It also provides a simpler interface than Dynamics 365 for occasional users. The new portal pricing is based on the number of unique users who log into the portal each month (for authenticated users) and on the number of page views for anonymous users.  "A login provides an external authenticated user access to a single portal for up to 24 hours. Multiple logins during the 24-hour period count as 1 billable login. Internal users can be licensed either by the PowerApps per app or per users plans, or a qualifying Dynamics 365 subscription." Pricing starts at $200/mo